Security and Privacy data portabilityexportdownload
How to Export Your Data and Manage Portability in SparkyMinis
Data Portability – Export & Own Your Data
SparkyMinis is built on the principle that your data belongs to you — not to us. Data Portability means you can export everything in standard formats, at any time, without restriction.
Navigate to: Dashboard > Settings > Security (scroll to the Data section)
What You Can Export
| Data Type | Format | What's Included |
|---|---|---|
| Contacts (Business & Lifestyle) | CSV, JSON | Name, email, phone, type, currency, tax ID |
| Projects | CSV, JSON | Title, client, status, dates, value, description |
| Expenses | CSV, JSON | Date, amount, currency, category, vendor, project, notes |
| Invoices | CSV, JSON | Invoice number, client, date, line items, status, tax, total |
| Invoice PDFs | ZIP of PDFs | Printable PDF versions of all your invoices |
| Net Worth | CSV, JSON | All assets and liabilities with amounts and categories |
| Trips & Travel | CSV, JSON | Trip details, itinerary, expenses |
| Vault Files | ZIP archive | All files stored in your Secure Vault |
| Full Workspace Export | ZIP archive | Everything above, combined |
How to Export Your Data
- Navigate to Settings > Security.
- Scroll to the Data & Privacy section.
- Click Export Data.
- Select the data types you want to include (or choose "All Data").
- Choose your preferred format (CSV for spreadsheet compatibility, JSON for developer use).
- Click Generate Export.
- The system packages your data (this may take 1–2 minutes for large accounts).
- Click Download when the export is ready.
Export Formats Explained
CSV (Comma-Separated Values)
- Opens directly in Microsoft Excel, Google Sheets, or any spreadsheet tool.
- Best for accountants, data analysis, or record-keeping.
- One file per data type.
JSON (JavaScript Object Notation)
- Machine-readable structured format.
- Best for developers or migrating data to another system.
- Preserves full data structure including nested records.
ZIP (for files and full exports)
- A compressed archive containing all your files.
- Extract on any operating system.
Invoice PDF Archive
Your invoices are stored as data (not as PDFs) inside SparkyMinis. When you export an Invoice PDF Archive:
- Every invoice is rendered as a clean PDF.
- The ZIP contains one PDF per invoice, named with the invoice number.
- This is useful for sending a full archive to an accountant or for personal record-keeping.
Using Google Drive for Backup
For ongoing automated backups of your Vault files:
- See the Vault Files guide for instructions on connecting Google Drive.
- Google Drive creates a continuous sync — no manual export required.
Data Deletion (Right to be Forgotten)
If you close your SparkyMinis account or request data deletion:
- Go to Settings > Security.
- Click Delete My Account & Data.
- Confirm with a typed phrase.
- Your data is permanently deleted from SparkyMinis servers within 30 days, in compliance with GDPR and Indian IT Act requirements.
Warning: Data deletion is permanent and cannot be reversed. Export your data first.
Data Portability and Privacy Compliance
SparkyMinis is committed to:
- GDPR (EU users): You have the right to access, correct, and delete your data.
- IT Act 2000 / DPDPA (Indian users): Data handled in compliance with Indian data protection legislation.
- No Data Lock-In: We do not make it difficult to leave. Exports are always available, even on the free plan.
Updated January 2026